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Features | Function

Functions and Features of NERPA Asset Management

The NERPA computerized maintenance management system provides a couple of features and tools, grouped into cards and screens according to the functionality of each feature group and the reliability of these features for different tasks of enterprise asset management.

Key Features of NERPA Asset Management

Maintenance Management Automation

  • Unified database containing all enterprise asset and maintenance management data;
  • Scheduling and approving maintenance labors, creating work orders for these labors;
  • Controlling all scheduled and emergency maintenance actions;
  • Tracking assets, providing an effective asset lifecycle management;
  • Recording and reporting failures, emergency causes and asset depreciations;
  • Managing inventory, spare parts and supplies for enterprise asset management;
  • Keeping data about the structure of an organization and its departments for using in the CMMS.

Reference Functions

  • Tracking reference information:
    • Asset references;
    • Works and labors references;
    • Any other references needed for a CMMS system;
    • Browsing and editing reference information.
  • Unified vault for all necessary EAM documents:
    • Storing and tagging different documents;
    • Centralized storage for accessing any data needed;
    • Automated search for necessary documents.
  • CMMS knowledge base (guided by a system administrator):
    • Modifying user guides and references;
    • Adding new chapters, sections and maintenance management procedures.

Reporting Functions

  • Automatic reporting:
    • A basic set of reports including CMMS procedures, jobs and statistics;
    • Creating and modifying reports according to the needs of a user;
    • Scheduled creating and sending reports by time or by an event;
    • Auto creating documentary supplements (such as mails) during the job.
  • Exporting/importing reports:
    • Exporting to MS Excel, MS Word and other formats (pdf, html, txt, image, csv);
    • Creating graphical representations of statistics and analytical data;
    • Exporting user screens to MS Excel tables.

Accounting and Planning Functions

  • Planning and accounting maintenance management:
    • Creating budgets for planned maintenance management works;
    • Controlling the execution of the budget;
    • Forecasting/evaluating the costs for the planned period.
  • Maintaining price lists for different assets, works and organizations.
  • Saving history of changes and operations over the selected assets.
  • Business processes maintenance:
    • Flexible tuning of business processes to the enterprise regulations;
    • Implementing new and setting up existing business processes.

Controlling Functions

  • Demarcations of user rights:
    • Assigning a role for each user, allowing setting up the ranges of procedures eligible for this particular user;
  • Supporting users:
    • Auto messaging about planned user activities (e.g. scheduled works) via email;
    • Mass mailing for users and groups for different alerts and regulations.
  • Enhancing efficiency:
    • Transactions with accounted objects in groups, reducing routine actions;
    • Searching the information, with a possibility for saving user filters;
    • Tuning the user interface to optimize the quantity of provided information;
    • Saving configurations for the user interface;
    • Organizing the desktop for a user, allowing grouping all necessary tools.

Sample User Screens

Assets Screen

  • Inventory and serial number.
  • Asset type and category.
  • Manufacturer and vendor.
  • Cost.
  • Purchasing date and starting of service date.
  • Information about warranty.
  • Ownership data.
  • Parent and group belonging for an asset.
  • Expendables, spare parts and maintenance cost.
  • Depreciation data.
  • Asset status (active, under PM, disabled etc.).
  • Physical location of an asset.
  • Asset-related contracts.
  • Asset kit, including spare parts and expendables.
  • List of asset-related measurement tools, with measured data types and ranges provided.
  • Tracking of asset downtime and failures (with causes and origins).
  • Auto-filling asset history.

Work Orders Screen

  • Work order number.
  • Asset for working.
  • Requesting user.
  • Location of work.
  • Project related to this work order.
  • Status of labor.
  • Scheduled and actual dates of starting and ending the work.
  • Personnel and teams required for the work.
  • Planned and actual cost of labor, including costs of expendables and overtime.
  • Budget-related data for a work order.
  • Working instructions and manuals including safety regulations.
  • Planned and actual work hours.
  • Reports about a work order executed.
  • Scheduled and actual downtime during the work.
  • Planned and actual usage of spare parts, components and expendables.
  • Metrological tool data released during the work.
  • Documents and manuals related to work orders, by IDs or electronic versions.

Preventive Maintenance Screen

  • Preventive maintenance (PM) number.
  • PM type and category.
  • Priority.
  • Status.
  • Scheduled actions.
  • Asset list for PM.
  • Planned cost of works and materials.
  • Manuals and regulations related to PM.
  • Scheduled labors, costs and downtime.
  • Materials, tools and expendables required.
  • Dependencies (requirements for job sequence and other links between different works).
  • Documents related to PM (including electronic versions).
  • Controlling executing the particular PM work order.

Other User Screens

  • Scheduling – scheduling labor for employees and whole teams.
  • Inventory – managing inventory and supplies.
  • Requisitions – managing requests for different assets, expendables and parts.
  • Purchases – controlling purchases and status of shipping.
  • Contracts – the list of contracts related to enterprise asset management.
  • Vendors – the database of vendors providing assets, components and expendables.
  • Contacts – the list of persons related to maintenance management and their contacts.
  • Budget – creating and controlling the budget for asset management actions.
  • Projects – the list of maintenance management projects and links between these projects.
  • Teaching – managing personnel teaching and qualifying.
  • Documents – the database of documents and tool of electronic documentation exchanging.
  • Audits – making information of inspections and audits.
  • RCM – optimizing the methods and procedures for enterprise asset maintenance.
  • Administering – managing Novosoft EAM internal functions and user interface.

Back to NERPA Asset Management

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